Monday, February 27, 2012

3 Ways to Get More Out of QuickBooks

Repetitive Transactions: QB can automatically record recurring transactions, such as making payments either electronically or printed, recurring bills, and even recurring depreciation. Click Crlt M to set up your recurring transactions.

Batch Invoices: Available starting with the 2011 versions. Click the Customers drop down menu, then Create Batch Invoices.

Loan Manager:  Set each company loan's individual terms, automatically calculate loan payments and record correct principle and interest. Click Banking drop down menu, then Loan Manager.

--Rhonda H. Smith
Your QuickBooks Coach
www.yourquickbookscoach.com
Rhonda H. Smith Inc. Training & Coaching Services
Many of my clients have recently asked me for a recommendation for cloud computing. Here it is...
Just Cloud. http://ping.fm/8lQlp

--Rhonda H. Smith
Your QuickBooks Coach
www.yourquickbookscoach.com

Friday, February 24, 2012

PCI Compliance

Do you know what PCI Compliance is? All businesses that accept credit cards need to learn to protect themselves!

www.nacsonline.com

--Rhonda H. Smith
Your QuickBooks Coach
www.yourquickbookscoach.com

Thursday, February 23, 2012

5 Things Business Owners Shouldn’t Skimp On

This great article was written by Susan Payton, Egg Marketing & Communications . Susan is spot on in revealing the things businesses tend to skimp and why they shouldn't!

As small business owners, we’re all strapped for cash and we hate spending unnecessarily. That being said, not everything should be DIY (do-it-yourself). Sometimes trying to save money and do things yourself costs you more in lost time and lost business than you saved in cash.
Consider handing these over to the experts:

1. Business Cards
Sure, Vistaprint and other sites have free templates you can customize to create your own business cards, but do you really want to use a template that hundreds of other companies have also used? The point of your business card is to stand out and be memorable – and you simply can’t do that with a cut and paste template.

Alternative:Good designers can be cheaper than you’d expect.  Especially if you choose a relatively new freelancer (perhaps a college student) or use a crowd-sourcing tool like 99designs. You can also save by bundling several projects together, such as your business cards, brochures and direct mailers.

2. Website
While you no longer have to be a programmer to design a good website, you still should have some sense for design and layout. Content management systems (CMS), while useful tools, don’t make it foolproof to goof up on your website design. And with basic CMS functions, you may not know about more advanced features that let you add in descriptions and metatags.


Continue reading this post on Small Business Trends.

--Rhonda H. Smith
Your QuickBooks Coach
www.yourquickbookscoach.com

Monday, February 20, 2012

Networking: Powerful or Petrifying?


At the beginning of the year many business owners consider ways to increase sales. One way is to attend networking events such as the local Chamber of Commerce, Rotary, or WOAMTEC (of which I am the West Volusia Florida chapter director!)

But what if you are petrified of networking? How can you turn networking into a powerful, positive experience? Following are some tips to help you go from petrified to powerful! Once you understand apply these tips and understand networking dynamics you will reap the rewards of a powerful, positive experience.

Here’s how to get started…

The most important question to ask yourself is:    "What is my intention for attending the meeting?"  Why do you want attend? What do you want? What is your goal?  Is it to let others know about a special you are offering? Is it to meet some new people? Is it to connect with someone whose services you need?  Set a clear intention/goal for each and every meeting you attend.

Once you have determined your intention you need to prepare your 60 second introduction (elevator speech). Almost every networking event allows for the attendees to introduce themselves. Knowing what you are going to say will help you feel less nervous. You can create variations of your introduction by answering each of these questions:
      1. What is a tip you can offer?
      2. What is a special you are offering?
      3. What sets you apart from your competitor?
      4. Who do you love to work with?
      5. What problem do you solve?
      6. What is the key benefit of your product or service?
      7. What is a recent example of a positive customer experience?
      8. What props could you use?
If you answer all these questions you will eight variations of your introduction!
  
Now that you know what you are going to say you need to practice. Fear of Public speaking ranks higher than the fear of dying! Practicing and following these tips will help alleviate your fears.

       1. Consider that you are having a conversation with your closest friend and act and speak naturally. Other attendees really do want to see you succeed. When you feel comfortable it makes everyone feel comfortable. 

       2. If you are extremely nervous pick one person in the room you already know and speak to her. If you don’t know anyone pick the friendliest face you can find. Yes, there will be at least one friendly face.
     

Once you have set your intention, perfected and practiced the versions of your introduction, and moved beyond your fear of public speaking you must understand networking relationships take time. Most people don’t get married on the first date, right? Well just like dating, most people will not do business with you the first time they meet you. It takes time to build a relationship and develop trust. Don't expect to walk out of a networking event with five new customers. Most likely that won't happen. Your goal is to make connections, get to know people, and have people know you. There is a saying that goes like this, “It is not what you know or who you know, it is who knows you!” Here’s why… Did you know the average person knows 250 people? If there are 15 people in a meeting who each know 250 people you can potentially increase your exposure to 3750 people just from the 15 persons in the meeting! That’s the power of networking!

When you consistently attend networking events, act naturally (not petrified or pushy), spend time getting to know the other members and letting them know you, and share valuable information you will no longer be petrified and will soon reap the powerful, positive rewards of networking! 

--Rhonda H. Smith
Your QuickBooks Coach
www.yourquickbookscoach.com